We expect that many of people who use the Library wish to do so discretely. Additionally, anti-trans groups in the UK have been known to seek out and publicise the personal details of trans people. We’ve put in place all the measures we can to reduce the risk associated with storing your personal data.

If we ever need to retain your data for any reason besides those listed here, we will ask permission.

When you request a book, you send us information that includes your postal address, email, and potentially your legal name. We put this information in a private spreadsheet on our Google Drive. The Google Drive is accessible only to the Library administration, which currently consists of three people. Your information remains there until you have received and returned the book. If you want to be removed from the waiting list for a book, contact us.

While you have one of our books, we will periodically send you email reminders so that you don’t forget to return it. As soon as we receive the book back, we let you know, then delete your personal details. One exception would be if you severely damaged the book, in which case we would need to retain your email to discuss whether you could reimburse us. Another would be if we needed to ban you from the library – something that can only be done by review by the library committee. This might result from threatening library staff, losing a large number of books, or purposefully destroying books.

We do keep anonymous information about book loans: we keep track of how many people have loaned each book, how many library users are under eighteen, and how many library users live in different local authorities. This is to help us improve the library. For example, by seeing whether there are subjects people are particularly interested in or communities we need to make a special effort to reach out to.

These requests function similarly to physical book requests. However, in order to comply with copyright legislation, when you request an e-book, we will send you a declaration to agree to. You must agree that – for example – you are only using the e-book for private or non-commercial study. The declaration needs to contain your name, and we must retain the declaration for six years. We understand that this is non-ideal! Please remember that, outside an audit, no one has access to this information besides GCLL’s administrative team. Moreover, it would be extremely rare for an audit of GCLL to occur in order to verify that declarations were being properly received and stored.

You can find more information on copyright legislation and declarations here.

If you donate to our Paypal account, we will be able to see the name associated with your Paypal or bank account. If you use your Paypal, we will also be able to see the email associated with it. If you use your bank account, ‘gendercommunitylendingli’ will appear on your bank statement. We do not publicise donor names.

We send books in plain packaging. Although the return address is printed on the package, this is the place where our books are stored. It will never include ‘Gender Community Lending Library’ or similar. Inside the package, you may find branded materials from the Library, like business cards and stickers. The books themselves have a library stamp on the inside cover. The photographs on GCLL’s book pages are our own, and show the edition of the book you will receive.

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